Executive Administrative Services
Your Communities,
Expertly Managed
Dedicated daily support for property management portfolios of any scale
View PackagesAbout This Service
Not general admin.
Executive-level support.
Managing 27 communities means an unrelenting stream of emails, documents, deadlines, and compliance requirements. Dedicated Monday-Friday support that keeps your operations running - without you managing every detail.
PDF creation and upload of governing documents, financials, and meeting minutes to all 20 community websites.
Inbox triage, priority flagging, and drafting responses on behalf of the property manager.
Board meeting coordination, vendor appointments, and inspection scheduling across all communities.
Updating ownership records, contact databases, and occupancy lists as changes occur.
Attend virtual meetings or transcribe recordings; format and distribute official board meeting minutes.
Draft, format, and distribute HOA notices, violation letters, and community-wide correspondence.
Fire sprinklers, fire pump, backflow, elevator certificates, fire alarm, insurance renewals - all monitored and flagged in advance.
Track board member certification requirements and expiry dates to keep communities in good standing.
Your VA Mentor
Engr. Ruvy
VA Mentor & Founder, CPRIVAS. Placing skilled, value-aligned virtual assistants with entrepreneurs and business owners worldwide.
Investment
Choose Your Package
Monday through Friday, 20 working days per month. Consistent, dedicated coverage.
- Executive email management
- Calendar & scheduling
- Website document uploads
- Owner roster maintenance
- Document filing & organization
- Daily tracker updates via CPRIVAS
- Everything in Essential
- Meeting minutes & transcription
- Notice preparation & distribution
- Compliance deadline tracking (8 categories)
- Board certification monitoring
- Monthly compliance status report
- 60/30/7-day advance deadline alerts
Full Support Includes
Compliance Tracking
Across 8 Categories
Every item tracked with renewal date, filing status, and advance alerts at 60, 30, and 7 days.
Payment Options
Choose How
You Pay
Instant subscription setup. Select your package above and you'll be taken directly to the PayPal billing page.
Select a Package →Low-fee international transfers. Pay directly via the link below. Need a Wise account? Setup takes 2 minutes.
Weekly, bi-weekly, or monthly billing available. Bi-weekly and monthly require advance payment.
Ready to Begin
Ready to Move Forward?
Select your package and get started within 5 business days.
Questions or adjustments: ruvy@cprivas.com
Questions & Answers
What You
Need to Know
- Your VA updates the Lead Generation Planner and Tracker daily.
- CPRIVAS time tracking lets you monitor task progress and activity in real time.
- Daily check-ins via WhatsApp or Facebook.
- Required weekly meetings for in-depth updates and strategic discussions.
- Weekly, bi-weekly, or monthly options. Bi-weekly and monthly require advance payment.
- PayPal: Select your package above - the button takes you directly to the PayPal subscription page.
- Wise: Pay directly at wise.com/pay/me/ruvelynb. Need a Wise account? Create a Wise account here →
- Book a call with Ruvy to discuss time allocation and pricing adjustments.
- Absolutely. Your VA will shift focus to the Challenge Step-by-Step Checklist, ensuring everything aligns with your campaign goals.
- Discuss concerns during your weekly meeting. If issues persist, escalate to Ruvy: ruvy@cprivas.com